Your Team advanced to World Finals, now what?

Congratulations!
Here is a summary of all the key tasks that you need to coordinate within the first 8 days.

New coaches and parents: Join us for a live WF briefing on Wednesday, April 2nd, 2025 at 7:30 pm. Feel free to share with team parents. If you cannot make it yourself, we will share the slide deck and provide more information in the upcoming newsletters, to make sure you do not miss anything.

https://join.freeconferencecall.com/TXOM

We are in the process of updating all our web pages published under World Finals heading.

First week decisions

Celebrate with the team. They deserve this. It is a great honor to advance to World Finals.

Talk to the team parents. You need to make some decisions jointly fast. World Finals is a very unique experience and - like all large-scale events - it is also expensive because it sprawls across a college campus with several public OM events (Michigan State University).

Ballpark costs:

  • $730 per person for 4 nights package (Wed to Sun) including campus housing and dining, as well as all events.

  • $350-500 per person for travel by air and shuttle to campus. Possibly less by road.

  • $350-450 per team for transportation/shipping of props that do not fit in suitcases.

  • Optional cost of pins for trading and team/family shirts.


Most teams engage in fundraising to help cover some of the costs. This comes later.

Once the decision is made, gather information to complete two tasks by April 12th, 2025, even if you do not have complete details:

1) REGISTER your team to declare intent to participate. The official deadline for registration is two weeks after the State tournament. We strongly recommend that you do this sooner rather than later.

OR, if your team decided that they will not attend this time, please send an email to wf@txodyssey.org to decline.

2) Book your campus housing, with tentative counts. You can use placeholder names instead of family member names for a week or two.

The final commitment/payment is not due until April 22nd but registering early will secure your inclusion in campus housing as well as scheduling requests.

NEW: During WF registration, we are told that once the first payment is made OR when you click on Finalize Registration, you can no longer make changes to Team Registration or Housing.  So please prepare your materials carefully. This includes scheduling requests. Review in the provided tutorial all the information that you need on hand before you start.

** We will help you navigate the NEW OdysseyHQ system to the extent that we can but we do not have visibility ourselves **